WIFLE Copyright Statement
Copyright by Women in Federal Law Enforcement, all rights reserved.
None of the materials appearing on the WIFLE web servers may be reproduced or stored in a retrieval system without prior written permission of the organization or the publisher and in no case for profit.
Image Permissions Policy
Images may not be published, displayed, or transmitted in any way without permission from the WIFLE President, or Webmaster. Non-commercial, educational use of images is free with prior written permission from WIFLE and with the proper citation: Courtesy of WIFLE, www.WIFLE.org. For non-commercial or commercial use, please submit a request by email to firstname.lastname@example.org. We will contact you about your request.
WIFLE respects each individual’s right to personal privacy. We will collect and use information in the ways disclosed through this statement. This statement applies to registrants of WIFLE seminars, training, or membership. WIFLE does not sell or share your membership status, contact information or email address with anyone (unless ordered to provide the information to a court of competent jurisdiction). In addition, WIFLE does not misuse your contact information for solicitations by outside parties. The website collects general statistical information involuntarily from website visitors. WIFLE, through its member and conference registration service, collects personal/business information to provide membership or conference registration data for WIFLE. We can not offer service if you do not fully complete the application forms.
Part I. Information Collection
WIFLE collects information through our Website at several points. However, we collect no personally identifiable information about visitors to our Website other than what a visitor may voluntarily provide through a Website application or a registration form.
We collect the following general data that is not personally identifiable information: network location; country of network; which pages were viewed and for how long; site entry and exit pages; time of day of visit; keywords hit; referring site; and similar non-personally identifiable statistical information. We collect this data in order to determine where our visitors are located; which pages are the most and least popular; which keywords brought visitors to our site; and to provide us with similar analysis and evaluative tools.
The statistical information collection process is automatic, is non-voluntary, and we do not verify the accuracy of the information relying instead on the server hosting software to gather the data.
We collect personally identifiable information through online electronic forms. The form(s) will most likely request name, address, telephone number, email and work contact information; grade, salary or pay rate; emergency contact name and telephone number; which seminar or workshop chosen; education level; and similar types of data. The information provided by you is voluntary. However, if you do not provide the information, WIFLE cannot deliver services to you because membership and registration are specific to a particular person and contact information on that person is needed in order to effect membership or registration.
We do not employ cookies. (A cookie is a small text file that Web servers place on a user’s computer hard drive to be a unique identifier. Cookies enable web owners to track usage patterns and deliver customized content to users. Cookies do and do not have an expiration date depending on which cookie a web owner employs. Also cookies do or do not collect personally identifiable information according to how the web owner implements the cookie.) WIFLE does not employ cookies through its Website.
We do not employ Banner advertising at our Website. (Banners may be used to collect similar information to cookies which are described above. When Banner advertising is used on a Website, third parties normally collect the information at that Website). WIFLE does not employ Banner advertising through its Website.
Part II. Information Usage
WIFLE uses its announcement (or broadcast) service to provide information and announcements through email. Registration to the announcement service is voluntary on your part and you may be a member of the organization without being included in the announcement service. There is an “unsubscribe” link for removal from broadcasts. Additionally, you may contact WIFLE, email@example.com, with a request to be removed from the broadcast service.
WIFLE uses contact details it collects for reasonable and customary WIFLE business purposes; e.g., to- provide notices, electronically through the announcement service or by hard copy through the U.S. mail, of WIFLE business and organization information; upcoming conferences or meetings; share items of interest to membership; further WIFLE goals by publicizing events, activities, or group meetings; and, for similar business offerings and purposes. Electronically means to a member's email address; by U.S. mail means to a member's physical mailing address. WIFLE tries its best to protect its members from unwarranted emails by not accepting outside requests to contact members. The exception is when, in the judgment of WIFLE officers, the outside request will be of great benefit to WIFLE members, such as notices of higher-level position vacancies in the law enforcement field. Members can unsubscribe voluntarily at anytime. This email announcement function is a benefit of a WIFLE membership, and as such, is not a publicly-distributed or a publicly-available service. Even so, members can "unsubscribe" or "opt-out" of receiving WIFLE announcements or change their email address for delivery of the announcements by using the links provided in an announcement or by emailing firstname.lastname@example.org. The WIFLE announcement function is a voluntary opt-out/opt-in choice for members as is required under law for mass email distribution and for which a member may discontinue permanently or temporarily. The only member information used for the announcement function is the member's email address and the member's name. No other information is used by WIFLE for the electronic delivery of its announcements and no WIFLE bulk messages are sent to all membership except through the announcement service.
In addition, WIFLE will provide the annual notice of a business meeting through email. However, you can opt to receive the notice through the U.S. Postal Service by calling 301-805-2180. While at the current time, WIFLE is using both the U.S. Postal Service and email to provide the annual notice, we will begin to use email only (unless you indicate otherwise) following approval of that change to WIFLE's bylaws by the State of Virginia.
The third-party provider of the email delivery service is the company we use for the online electronic application and registration form. The information we collect from the electronic online voluntary application or registration forms are not used to create customer profiles based on browsing or purchasing history. We will not supplement information collected at our Web site with data from other sources, such as others may use your credit history to authorize purchases. A word about your membership, participation, and/or registration: You must understand that WIFLE does, may, and will use photos, names, contact and affiliations in a manner consistent with furthering WIFLE's goals and gaining organization recognition. We may publish photos and names on our Website and use such in our printed publications as we deem necessary to broadcast WIFLE to an audience. Joining WIFLE, participating in WIFLE activities, registering for WIFLE programs is wholly voluntary on your part. Choosing how to promote WIFLE and what methodologies and tools to use is wholly a WIFLE determination. Choosing to join, register, and participate in and with WIFLE indicates your permission and understanding that WIFLE may reasonably use photos and limited information about you to further its goals, to gain PR, and conduct activities it deems necessary to advertise and broadcast its programs and services.
We may offer links to other Web sites. Please note: When you click on links to other Web sites, we encourage you to read their privacy policies. Their standards may differ from ours. Please be advised that information posted in chats, forums or message boards are public venues and become public knowledge.
Part III. Access to Information
WIFLE maintains application or registration data at a designated location under the control of WIFLE Executive Board members, or a designated Board individual. The data may be compiled into a list to be used for membership renewals, or counting number of participants. Electronic and digital data may be compiled into paper form. Members and Registrants will be provided their own personal information if an email request is made to WIFLE@comcast.net. WIFLE members control and set their own privacy through their online profile by logging into the member site. WIFLE will respond to a request within two weeks or 14 days. Users may then modify, change, or request deletion of their personal information from files by using the service links which will be provided to do so. Each WIFLE member/registrant will have access to their individual record and will be able to update/modify/change the data as appropriate on their own.
Part IV. Problem Resolution
If problems arise with WIFLE concerning privacy, users may contact WIFLE by email at WIFLE@comcast.net. We are committed to resolving disputes within a 14 day, or two-week period.
Part V. Data Storage and Security
WIFLE protects electronic user information through tools in place by the third-party database provider. When a membership application is received, the electronic data is reformatted and may be emailed, for example, to WIFLE Board members to take further action on the application. The original electronic data remains stored on the provider's server where it remains in a secured environment. WIFLE does not have access to your financial information, credit or bank account because WIFLE uses third party merchant providers to handle its actual financial transactions. The WIFLE Executive Board and its designates have access to the membership and training registration data.
Data printed on paper (such as membership or registration information) is authorized for storage in locations determined by WIFLE. Reasonable control and access by authorized and designated WIFLE Board members and service providers is granted. Electronic online registration and application data is provided voluntarily by users in order to obtain a service or a product from WIFLE. WIFLE Board members, a WIFLE training provider, and WIFLE Website managers are authorized and may additionally store information locally as in copies of emails to and from members and registrants.
Part VI. Third Party Fiduciary/Financial Contact through WIFLE’s Website
Part VII. WIFLE Merchant and Service Providers. Merchant providers maintain their own servers, establish and implement their own secure transaction protocols, and set their own Privacy Policies. WIFLE does not have input into any of the systems or policies, and WIFLE is not involved with the systems or policies. Questions or concerns must be directly addressed with the Merchant Provider. WIFLE does review merchant provider policies prior to obtaining or contracting for a service for its offerings, but WIFLE does not maintain a relationship with merchant providers and receives no endorsements or favors from merchant providers. There are currently providers such as AffiniPay for transaction processing for membership and event processing which WIFLE uses. Check their sites for privacy.
If you have any further questions about WIFLE's privacy or security, please contact us by sending an email to WIFLE@comcast.net.
Webmaster, Carol Paterick, email@example.com
August 12, 2020